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Paddy Seed Certification Scheme

Introduction

The main purpose of this scheme is to certify the genetic authenticity and identity of the rice seed varieties produced. This scheme is provided for the production of legal paddy seeds by appointed producers only. Lots of seeds certified to meet the standards will be labeled quality certification blue for legal rice seeds and light purple for registered rice seeds.

Classification of Seed Categories in the Process of Legal Paddy Seed Production

  • Basic Seeds  : Basic seeds are progeny from the cultivation of breed seeds whose production is controlled according to certain procedures to ensure the level of genetic purity and certified to meet the set standards. Basic seeds are produced by the Malaysian Agricultural Research and Development Institute (MARDI).
  • Registered Seeds  : Registered seeds are progeny from the cultivation of basic seeds whose production is controlled according to certain procedures to ensure the level of genetic authenticity and certified to meet the standards set under the Department of Agriculture Malaysia Standards (SJPM - 2009).
  • Legitimate Seeds  : Legitimate seeds are progeny from the cultivation of registered seeds whose production is controlled according to the procedures of the Paddy Seed Certification Scheme and Standards of the Department of Agriculture Malaysia (SJPM - 2009) to ensure the level of genetic authenticity and certified to meet the set standards.

Important Elements In The Production Of Legal Paddy Seeds

  • Nurseries and seed farms  : Meet the distance of isolation and site perfection.
  • Certified seed category source  : Planting from a legitimate source. Proof of seed source is required.
  • Farm inspection  : Farm inspection is carried out in four stages, namely pre-planting, pruning, flowering and pre-harvest. It aims to ensure that the varieties grown according to the characteristics of the varieties and meet the farm standards as stipulated in the Standards document of the Department of Agriculture Malaysia SJPM - 2009.
  • Inspection of paddy seed processing plant  : Paddy seed processing plant must be clean and free from any contamination or mixing of varieties.
  • Seed quality test  : Three types of tests conducted, namely physical authenticity test, humidity and germination aims to determine whether the paddy seeds that have been processed meet the minimum standards of seeds as stipulated in the Department of Agriculture Malaysia SJPM - 2009 Standard document.
  • Store and stock inspection  : Only certified rice seeds are offered for sale. Lots of rice seeds must be in good condition, orderly and easy to detect.
  • Quality certification label  : Seed lots that meet the standard have a set of seed quality certification labels.

Related document

Phytosanitary Certificate

Phytosanitary Certificate is a plant health certificate issued by the exporting country as a certificate or confirmation that the treatment or requirements specified in the import permit are complied with.

Malaysian Heat Treatment Certification Certificate Scheme (MAHTAS)

List of "Heat Treatment Providers" in Malaysia (ISPM 15)
The first step for registration of Wood Packaging Material (WPM) heat treatment company is as follows:
  • Valid Company Registration Document;
  • Approved by local authority (eg Municipal or District Council);
  • Letter of permission by the Fire and Rescue Department;
  • Other documents such as verification by NIOSH; and
  • Approved by the relevant parties.

Plant Material Verification Scheme

"JOIN THE CREDIT MATERIAL CONFIRMATION SCHEME TO BE A PRODUCT MANUFACTURER OF GENUINE AND QUALITY PLANTS"

Crop material is an important basic input for crop production in Malaysia. The use of certified plant material, guarantees the authenticity of the breed and its quality. The production of pure and quality plant material can only be done through compliance with crop material production procedures and the achievement of set standards. To realize this objective, the Department of Agriculture has established a Plant Material Verification Scheme (SPBT).

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Under SPBT, the competent Examining Officer will recommend the fruit clone seedlings that meet the set standards. Buyer confidence will increase with nursery plants that produce certified clone seedlings. SPBT is open to crop nursery operators throughout Malaysia. Participation is voluntary and is free of charge.

Crop nursery operators who join SPBT will receive the following benefits:
  • Opportunity to be a supplier of crop materials for agricultural projects under Government Departments / Agencies;
  • Crop materials certified by the Department of Agriculture can increase buyers' confidence in the authenticity of crop varieties;
  • The Department of Agriculture helps to promote crop nurseries participating in SPBT through exhibitions and the Official Portal of the Department of Agriculture;
  • Receive advice and guidance from Agriculture Department officials
Crop nursery operators need to register as participants in the scheme by filling in the application form which can be obtained by downloading from  ABK 1  or at the address of the Secretariat of Crop Material Certification Scheme, Crop Quality Control Division, Department of Agriculture Malaysia, Wisma Tani Level 7, No. 30 Persiaran Perdana, Precinct 4, 62624 Putrajaya.
After becoming a Scheme Participant, crop nursery operators can apply for crop material certification according to the type of production for the crop variety types found in the Crop Variety List for SPBT verification. Production types and  Crop Variety List for SPBT verification are  constantly updated according to current needs. Recently, Nurseries can apply for confirmation for the production of plant material as follows:  Production of Fruit Clone Seedlings
Certified Clone Seed Stock 2016:
 
  • ABB 1  - Application as a Producer of Plant Material Verification Scheme: Seed Production
  • ABB 1A  - Application Feedback
  • ABB 2  - Seed Farm Registration Registration Application for Plant Material Verification Scheme: Seed Production
  • ABB 3A  - Farm Inspection Report (Pre-Plant)
  • ABB 3B  - Farm Inspection Report (Flowering / Fruitful)
  • ABB 4  - Plant Inspection Report / Seed Processing Premises
  • ABB 5  - Record of Raw Seed Harvest
  • ABB 6  - Sampling Form For Seed Test
  • ABB 7  - Seed Test Laboratory Report
  • ABB 8  - Store and Stock Inspection Report
  • ABB 9  - Seed Confirmation Letter
  • ABB 10  - Label Application
  • Appendix 1  - List of Plant Varieties for Confirmation
  • Appendix 2  - Seed Farm Signs
  • ABK 1  - Application for Plant Material Verification Scheme Participants
  • ABK 1A  - Pass Application Application Feedback Card
  • ABK 1B  - Application Feedback Card Failed
  • ABK 2  - Entrepreneur Record Book
  • ABK 3  - Parent Tree and Clone Seed Confirmation Application Form
  • ABK 4  - Master Tree Inspection Letter
  • ABK 5  - Parent Tree and Clone Seed Examination Letter
  • ABK 6  - Master Tree Inspection Form
    • ABK 6AC  - Master Tree Inspection Form (Pineapple)
    • ABK 6B  - Master Tree Inspection Form (Starfruit)
    • ABK 6BA  - Master Tree Inspection Form (Banana)
    • ABK 6C  - Main Tree Inspection Form (Ciku)
    • ABK 6CH  - Master Tree Inspection Form (Cempedak)
    • ABK 6CP  - Main Tree Inspection Form (Papaya)
    • ABK 6D  - Main Tree Inspection Form (Durian)
    • ABK 6DL  - Main Tree Inspection Form (Longan)
    • ABK 6E  - Main Tree Inspection Form (Guava)
    • ABK 6GU  - Master Tree Inspection Form (Guava)
    • ABK 6J  - Main Tree Inspection Form (Jackfruit)
    • ABK 6MA  - Master Tree Inspection Form (Mangga)
    • ABK 6PO  - Main Tree Inspection Form (Bali Lime)
    • ABK 6R  - Master Tree Inspection Form (Rambutan)
    • ABK 6  - Master Tree (Coconut) Inspection Form
    • ABK 6  - Main Tree Inspection Form (Kacip Fatimah)
    • ABK 6  - Main Tree Inspection Form (Mas Cotek)
    • ABK 6  - Main Tree Examination Form (Child Support)
    • ABK 6  - Master Tree Examination Form (Cat's Mustache)
    • ABK 6  - Master Tree Inspection Form (Rosel)
  • ABK 7  - Master Tree Certificate
  • ABK 8  - Minutes of Examination Meeting
  • ABK 9  - Letter of Confirmation and Application for Master Tree Label
  • ABK 10  - Master Tree Permanent Label Submission Letter
  • ABK 11  - Master Tree Label Admission Declaration Form
  • ABK 12  - Clone Seed Examination Letter
  • ABK13 - Clone Seed Examination Form
    • ABK 13AC  - Clone Seed Examination Form (Pineapple)
    • ABK 13B  - Clone Seed Examination Form (Starfruit)
    • ABK 13BA  - Clone Seed Examination Form (Banana)
    • ABK 13C  - Clone Seed Examination Form (Ciku)
    • ABK 13CH  - Clone Seed Examination Form (Cempedak)
    • ABK 13CP  - Clone Seed Examination Form (Papaya)
    • ABK 13D  - Clone Seed Examination Form (Durian)
    • ABK 13DL  - Clone Seed Examination Form (Longan)
    • ABK 13E  - Clone Seed Examination Form (Guava)
    • ABK 13GU  - Clone Seed Examination Form (Guava)
    • ABK 13J  - Clone Seed Examination Form (Jackfruit)
    • ABK 13MA  - Clone Seed Examination Form (Mangga)
    • ABK 13PO  - Clone Seed Examination Form (Bali Lime)
    • ABK 13R  - Clone Seed Examination Form (Rambutan)
    • ABK 13  - Clone Seed Examination Form (Coconut)
    • ABK 13LP  - Clone Seed Examination Form (Kacip Fatimah)
    • ABK 13FD  - Clone Seed Examination Form (Mas Cotek)
    • ABK 13OS  - Clone Seed Examination Form (Cat's Mustache)
  • ABK 14  - Examining Officer In Corrective Action Report
  • ABK 15  - Clone Seed Certificate Form
  • ABK 16  - Clone Seed Monitoring Instruction Letter
  • ABK 17  - Clone Seed Stock Application Form
  • ABK 18A  - Confirmation Cancellation Letter
  • ABK 18B  - Master Tree Cancellation Letter

Malaysian Fumigation Certification Scheme (MAFAS)

Fumigation is a treatment method that is widely used in most countries in eliminating pests and diseases of crops. However, fumigation methods especially those using methyl bromide gas (CH3Br) are known to have a negative impact on the environment. Fumigation is still considered an appropriate method to deal with pests and diseases of crops. The Montreal protocol still allows the use of methyl bromide in fumigation activities, especially in pre-shipment and quarantine treatments.

Many countries require certain commodities to be smuggled before exporting. As proof and confirmation that the commodities have gone through the fumigation process, the importing countries require the fumigation company or the approval body of a country to issue a fumigation certificate confirming that the treatment has been carried out on the commodity.

Ineffective fumes will have a negative impact on export trade and the integrity of Malaysia's agricultural products is questioned internationally.

Malaysia is committed to addressing the issue of ineffective quarantine fumes for export purposes. To date, Malaysia has established a Fumigation Accreditation Scheme (known as the Scheme) for fumigation companies conducting fumigation treatment for export in ensuring that all fumigation requirements and conditions are met in line with the world-class standards outlined in the Australian Methyl Bromide Fumigation Standard (referred to as Standard) .
List of Certified Fueling Companies

Fumigation Company Accreditation Flow Chart Under the Malaysian Fumigation Certification Certificate Scheme
This article aims to explain the guidelines to be followed by fumigation companies in conducting quarantine fumigation for export commodities using methyl bromide gas under the Scheme
This article is limited to commercial treatment, under quarantine conditions with methyl bromide gas fumigation only. The types of trading are as follows:
  • General cargo; and
  • Log
Registration Protocol
To be accredited into the Scheme, a fumigation company must have a valid licensed fumigator. Companies with licensed fumigators will be registered with a unique ID number. Companies are also required to record the number in each treatment certificate that complies with the requirements of the Department of Agriculture.

The Department of Agriculture is the sole registrar of fumigation companies as well as licensed fumigators.

Accreditation will be given for two (2) years. Accumulated fumigators are required to apply for accreditation renewal within three (3) months before the expiry date. The Department of Agriculture will conduct an audit for the reforms based on the application.

If there are any changes involving a fumigation company and a licensed fumigator, it must be notified to the Department of Agriculture in writing. If the integrity of the fumigation treatment cannot be maintained, the Department of Agriculture reserves the right to revoke the accreditation
The fumigation company is responsible for:
  • Ensure fumigation in accordance with regulations, safety codes, licensing conditions and relevant laws;
  • Ensure fumigation according to standards;
  • Ensure that only accredited fumigators are allowed to smoke;
  • Ensure goods fitted with methyl bromide gas are appropriate and permissible;
  • Ensure fumigation is carried out in a closed container or airtight space;
  • Ensure licensed fumigators have the necessary knowledge; and
  • Assist and cooperate with the Department of Agriculture if there are any inquiries on procedures or trade subject to this Scheme.
The audit system as outlined below is designed to ensure the performance of licensed fumigation and fumigator companies in compliance with all Scheme rules and procedures contained in the Scheme.
The audit was conducted after the company underwent training and was assessed as competent to participate in the Scheme. These audits will continue until the companies and fumigators successfully prove that they are truly competent in complying with the requirements of the Scheme and Standards.
This audit was conducted by an officer of the Department of Agriculture within 12 months after the company was contacted and an appointment regarding the date and time of the audit was made.
Audit without notification or notice from the Department of Agriculture conducted every three (3) months.
This audit is conducted by the Department of Agriculture after a period of suspension is imposed on companies that fail to comply with the terms and conditions of the Scheme or Standard.

If during this audit the licensed company or fumigator fails to show that the terms and conditions of the Scheme and Standards are complied with, the suspension will continue and the company will need to write a show cause letter if it wants to remain in the Scheme.
Audit criteria are divided into three (3) levels of non-compliance, namely minor, major and critical. Critical non-compliance will result in suspension from the scheme. Major and minor, on the other hand, require the company to follow and comply with corrective measures and be audited.

The Department of Agriculture will notify the licensed fumigator and fumigator company in writing of any non-compliance and advise the company and fumigator until the Scheme and Standard rules are complied with. A notice of corrective measures to be taken will be issued to the company and the fumigator.

As a guide, the definition of non-compliance is as follows:
a) MINOR Non-compliance:
  • Violation of a proven procedure does not affect the fumigation carried out in reference to the Standard.
    (2 MINOR errors equals 1 MAJOR error)
b) MAJOR Non-compliance:
  • Violation of proven procedures will affect fumigation carried out subject to Standards and / or legislation.
    (2 MAJOR offenses equivalent to 1 CRITICAL error)
c) CRITICAL non-compliance:
  • Serious violations of procedures that occur when the terms and conditions of the Scheme, Standards and legislation are not complied with which will also thwart the fumigation carried out.
Fumigation companies are required to have the relevant permits and licenses from the relevant parties referring to the existing regulations.
Licenses and permits include:
  • Local Authority (Local Council License / Permit)
  • Pesticide Storage License from the Pesticide Board (LRMP)
  • Company Registration Document from the Registration Organization
  • Pesticide Operator License
The company should have an organizational chart that clearly describes the duties and responsibilities of employees. Basically, the organization chart should start with the company manager (or equivalent) who has the authority and resources in carrying out his duties, the technical director (or equivalent) who is responsible for all the technical activities of the fumigation.

The company also needs to have sufficient employees in carrying out its activities. For example, for each fumigation activity at least two employees are required including a licensed fumigator. Company management and fumigation license holders should be aware of:
  • Local laws on fumigation locations;
  • Standard terms and conditions;
  • Responsibility of a fumigator;
  • Requirements involving all parties in fumigation activities; and
  • Access to Methyl Bromide supply.
The Technical Manager (or equivalent) must have the following qualifications:
  • Minimum Sijil Pelajaran Malaysia (SPM) or Malaysia Certificate of Education (MCE) or equivalent; and
  • Pesticide Applicator License (PAL), Assistant Pesticide Applicator License (APAL) Assistant License.
  Licensed fumigators need to undergo accreditation training and be evaluated as competent. The following conditions must be met:
  • Possess fumigation license issued by the Ministry of Health Malaysia;
  • Present during fumigation;
  • Be aware and know about permitted and unauthorized commodities for Methyl Bromide gas fumigation;
  • Can conduct tests / methods in ensuring that a fumigation is successful;
  • Can identify whether a fumigation is successful or not;
  • Know about the dangers and threats in the use of Methyl Bromide gas;
  • Know how to do a gas pressure test;
  • Learn about gas concentration calculation methods as well as gas monitoring during fumigation; and
  • Certified as competent by the Department of Agriculture Malaysia and has a PAL or APAL qualification.
Enclosure
  • Clip to hold the tarpaulin;
  • Fans for ventilation;
  • Tarpaulin or sheet with a penetration rate of 0.02 grams per day per square meter;
  • Measuring tape for computed volume of enclosed space;
  • Adhesive tape to repair any sheet leaks;
  • Rope to tie tarpaulin from torn;
  • Sand or water snakes;
  • Temperature meter / thermometer; and
  • Lining to cover the corners of the container.
Gas Supply
  • Gas duct pipe to channel methyl bromide gas from vapouriser;
  • Gas fittings to channel methyl bromide from the gas cylinder to the vapouriser;
  • Gas supply line to channel methyl bromide gas in enclosure; and
  • Gas vaporizer using LPG or electric gas.
Monitor Gas Concentration
  • Appropriate gas concentration monitoring device and able to obtain methyl bromide gas concentration readings; and
  • Sampling line to obtain gas concentration readings.
Fumigation companies are required to ensure that all records and documents related to fumigation work, equipment and monitoring as well as stock purchases are kept in an orderly manner and constantly updated. The records are as follows:
  • Record of purchase of gas gauge and leak detector;
  • Equipment calibration records that require calibration;
  • Company registration and legal records;
  • Record copies of fumigation certificates issued; and
  • Records of gas canister usage and methyl bromide gas purchase stock.
Records relevant to fumigation treatment should be kept neat and orderly. All fumigation activities should be recorded for reference and audit purposes. Records are as follows:
  • Form on information of each fumigation conducted;
  • Running number usage form;
  • Fumigation notification form;
  • Fumigation service report containing information such as reference number, import permit, export phytosanitary certificate, name and address of exporter, consignment information, exporter country, importer name, treatment information and so on.
Licensed fumigation and fumigator companies that violate the terms and conditions of fumigation as well as gadal in carrying out treatment will be suspended immediately. A show cause letter must be submitted before a re-audit can be conducted.

If during any audit there is one or more critical non-compliance, more than two major offenses and four or more minor offenses, the company and fumigator will be suspended from the scheme. A re-audit should be conducted and, if necessary, retrained.

If during the audit, fewer than four minor non-compliances are found, the licensed company and fumigator must comply with the recommended corrective measures and be audited again within 6 weeks to ensure that corrective measures are complied with. If during the follow-up audit there is further non-compliance, the company needs to be re-audited and if it still fails to be suspended from the Scheme and within 6 months if the company shows compliance and competence with the scheme, a re-entry audit will be conducted. Re-training is also recommended.

Fumigation company accreditation will be revoked if:
  • The company is suspended in 3 different situations.
  • During a re-entry audit a major or similar non-compliance occurred.
  • When a company accreditation is revoked, before the company is re-accredited, the licensed fumigator must undergo training and the company will be audited for commencement.
If there is a situation where non-compliance occurs due to reasonable and acceptable reasons, an appeal may be submitted.

The purpose of this appeal protocol is to provide an appeal method by licensed companies and fumigators in the event of such a situation.
Appeal Process
The appeal must be submitted in writing by a fumigation company or a licensed fumigator.

The letter of appeal must clearly and honestly explain the reasons and reasons for the appeal.

The Department of Agriculture will review the appeal case within 5 working days and will make a written decision on the appeal within 15 working days from the date of receipt of the appeal.
Any inquiries, applications or appeals can be submitted to:
Secretariat of
the Malaysian Fumigation Certification Scheme (MAFAS)
Legal Unit
Enforcement Section of
the Plant Biosecurity Division of the
Department of Agriculture,
Wisma Tani Jalan Sultan Salahuddin,
50632 Kuala Lumpur.
No. Tel: 03-2030 1400/1412
No. Fax: 03-2691 3530
  1. Malaysian Phytosanitary Certification Scheme (MPCA Scheme)
  2. Malaysian Organic Certification Scheme (myOrganic)
  3. Malaysian Good Agricultural Practices Scheme (myGAP)
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